Issues in the Construction of the Scottish Parliament

Issues in the Construction of the Scotch fantanIntroductionThis opus intends to answer how a national iconic project turned into a enormously expensive and politic wholey embarrassing fiasco? (Fortescue, 2004) by analyzing the springs that led to block, be bubble over and attribute loss in bend of sassy sparing Parliament Building. This report has utilized the researches available on the internet, auditors report and other articles available from varied sources. This report will start by introduction to the background of Scotch Parliament project and will continue by discussing the argue for delays and woo join ons, role of the project counseling and at the end concluding the lessons learned from this project. The reason for selection of this project is that the Scottish Parliament building was imagined to be entire in 40m tho finished at over 400m which is an interesting parameter to airfield (BBC, 2004).Background to the Scottish Parliament endureAfter the r eferendum in 1997, Scottish fan tan was turn uped as a devolved legislature by Scotland Act 1998. There after(prenominal), Donald Dewar, secretaire of Scotland state adjudicated to have a purpose built facility to accommodate the Parliament in the Edinburgh city. After having a chaotic journey to completion, Scottish parliament Complex was inaugurated on 9 Oct 2004 by Queen Elizabeth II. Remarkable features of the Gordian consist of leaf-shaped buildings, flipped over boat shaped roof, a grass-roofed division meeting into conterminous parkland and gabion walls made from the st onenesss. All over the building there are various repeated motifs. Scottish parliament is a complex building comprising of new and old buildings such as Dewar room, Canon gate building, Debating chamber, Garden lobby, MSP building, Media tower, chief(prenominal) hall, Tower building, and Queensberry house. All of these buildings were renovated or constructed as per Architects vision. High end materials l ike Granite, spite Stone, Oak Timber, Sycamore Timber, Steel Glass and Marble was used in the tress. Detailed environment and sustainability study was carried out which confirmed that propose built complex is environment friendly (Fraser, 2004).Brief summary of the working class Road to HolyroodSite SelectionTo begin with, Edinburgh City Council provided a long list of 27 berths in Edinburgh. In September 1997 officials short listed three leading options two new build options, either at Leith or Haymarket, or adapting and developing the existing St Andrews class building (old Royal high school). At this stage, an engineer Jones Lang Wootton was engaged by the Scottish office to viably evaluate the acquisition comprises of the shortlisted sites. Measurements of environmental issue and employment issue were also considered at this point. Haymarket was never considered as preferred option and officials sensed real hostility in Edinburgh to house the Parliament anywhere tho cent rally thence reducing the chances of Leith (Auditor General, 2000).The Holyrood site was non considered at this stage as it was occupied by Scottish and Newcastle brewery and was anticipated that it would not be completed within the required deadline. However, an accidental meeting of a civil servant on train with an official of Newcastle and subsequent negotiations resulted in the company demonstrating that they would evacuate the site in early 1999. As a consequence, on 8th December Holyrood was short-listed, and radiation pattern and cost viability studies undertaken. Davis, Langdon and Everest (DLE) , Cost Consultants were commissioned to provide initial cost estimate for proposed sites and the Holyrood site was selected in early 1998 from the shortlist based on the following cost estimate (Auditor General,2000). architectural plan SelectionOnce, the location was last-placeized the Scottish Office announce an international competition to acquire a designer for a new-fangled building to accommodate the parliament through a competitive selection procedure. The competition was suitably mystifyup with a press release on 26 January 1998. The final design teams named on 7th May 1998 providing the project cost as creation in the range of 50 million excluding VAT (Fraser, 2004).Under the chairmanship of Dewar, a design committee was allotted to choose from a shortlist of designer. Conceptual designs were cost and displayed for universal to view and provide their opinion. Feedback from the public depicted that the Catalan architect Enric Miralles designs were one of the most popular. The design team considered public opinion on the designs, and on 6 July 1998 the Enric Miralless design was selected, with work being awarded to a Spanish Scottish design company namely EMBT/RMJM (Scotland) Ltd, exclusively created for the project. Construction management governance of procurement was adopted and BLL was appointed as construction manager. In June 1999, constr uction commenced, by demolishing the Scottish and Newcastle brewery and opening the foundation work (The royal corporation of Edinburg, 2001).Journey of EstimateThe construction of the Scottish Parliament Complex generated controversy in several aspects. Spiraling costs and the use of public capital to storage the project rendered most controversy. By early 2004, the project was estimated to be 430m, some ten times higher. In my opinion it is not fair to compare final figure with initial figure of 10m as it was never an estimated price but an indicative one (Fraser, 2004).Time delay and cost overproductionFrom the beginning, the complex and its construction have been controversial. For instance, Auditor General of Scotland expressed in the recent history of Scotland there has not been public building project as complex or as difficult to deliver as the Holyrood pouch (Prasser, S., n.d.). Almost all aspect such as location, design, architect, construction management company, proj ect manager all have been criticized by different factions namely, politician, media and general public. Due to complexity of the project, it is very difficult to single out one reason for delay and cost overrun but infect it was compound and interaction of many factors that resulted in delay and cost overrun (Fraser, 2004).Location Selection of Holyrood to be the seat of parliament has contributed to delay and cost overrun. Holyrood was not an easy airfield to work due to the approach and being located in populated area. The selection of Holyrood added 4.5m to the project being the cost for site acquisition and clearing. As the table1.1 (Fraser, 2004) shows, according to the costing done by DLE Holyrood was not economically attractive.Design and Design Development FactorMain cause of the delay to the project was from Sept2000 due to the production of detailed design variations and the late supply of in course of actionation during the construction process (Auditor General, 2004). Construction started in June1999 but Stage D design was approved after a year. Everyone anticipated that this will put an end too uncertainly and provide some diverseness of anchorage for the project but it did not happen. The project was densely populated, unusual and complex and was pitted against tight deadline. In some cases, trade contractors were responsible for discussion section design but both the architects and some trade contractors failed to deliver some critical elements on time. Design development process added another 80m to the cost of project. It is a process of bringing approved design to detailed design. This process runs parallel to Tendering and award of work packages and subsequent work on site. From 2000 onward, knob didnt change its requirements importantly but the cost of bringing envisioned design to reality escalated (Black, 2004).Increase in area after several revisions and new requirement were incorporated, total area r for each oneed from 16000.00 m2 to 31,000.00 m2 resulting in an increase of 47% and consequently effecting schedule and cost of the project. Building users brief prepared by the authorities substantially underestimated the requirements which resulted in various revisions and thus increase in area. For instance, Mr. Stewart said that the original estimate was absolutely, too optimistic for a public building of this nature (Fraser, 2004). The experience and expertise in construction management was not fully developed and was not present in the early stages of development.Procurement vehicle In 1998, Civil servants opted for fast track method known as construction management form of procurement to build the parliament complex (Fraser, 2004). It works by fragmenting complete job into several base packages that are awarded, monitored and designed independently of one another. Its advantage is that the overall design doesnt have to be complete at the start of building works. In this form of contract, venture stays with the client, which is responsible for management of each individual work package-in this case around 60. However, after keeping in mind importance and urging of the project, construction management procurement was the only viable option available. For instance, Harry Thorburn articulated, The reality is that construction management was the only contract option for a client wanting to make an early start on a project that was still at the design concept stage (Fortescue, S. 2004).Communication and coordination was another issue which added to the foes of already troubled project. Fraser (2004) reports that there was a lack of chat, coordination and understanding between stakeholders, for example, resolution of many design issues was delayed due to misunderstanding and lack of communication between RMJM EMBT.Landscaping is although minor part of overall figure, still it reflects failure of dust. Cost of landscaping amounting to 14 m came to the surface and was added when the project was well underway during autumn 2001 (Fraser, 2004).Schedule Time-table for completion by project management was very demanding and idealistic rather than realistic. Construction manger consistently tried to achieve the set target but failed. According to Auditor Generals report (2004), schedule set in Sept 2000 for completion by December 2002 was probably unachievable. Proper EU guidelines and procedures were not followed for appointment of Bovis Lend and Lease as construction manager. BLL was not the lowest, yet they were awarded. BLLs contract was supposed to be converted to Lump sum after finalization of cost plan but was not done. Conversion of fees would have provided a powerful incentive to Bovis to apply maximum rigor in coitus to cost control. No system was devised and implemented neither for performance measurement nor for cost reporting, synopsis and financial control.Queensberry House proved to be the most high-priced item, in terms of cost per square meter (Fraser, 2004). However, Queensberrys cost was comparatively minor in context of the full cost of the Project at completion. luxurious triangle of quality time and cost was ignored and quality was preferred against time and cost, time was preferred against cost. The undue importance given to time and quality resulted in escalated cost.Security issue and 9/11 factor also played an important role in delay and spiraling cost of the project. Fraser in his inquiry agrees that security bill amounted to 29.11. Design of anti-blast measures causes a sum of 17.54m and delay associated with blast causes additional sum of 11.57m. Another major factor to be recognized was constructing a very complex, unusual building, visionary architecture was difficult to bring to reality. The Debating chamber roof, for example, was an extremely challenging task both for designers and builders (Fraser, 2004). Proper risk analysis and cost management studies were not done. At the early stage of decision maki ng, no independent professional project management company was involved to apprise the client.Role of Project ManagementRole of Project management is to deliver the project on time, within calculate and with acceptable quality (Fraser, 2004). In this case, Project management provided an exceptional complex of high quality but failed miserable in context to cost and time.Black (2004) criticized performance of the project management or officials responsible for delivering the project. Decision making process and control over project was not clearly recognized along with lack of leadership. Normally project handler is responsible for leadership and control, client delegates the authority to project director to render the project. Here, project director should have had clear responsibility in making decisions on balancing time, cost and quality/performance of the project. Auditor General (2004) affirmed that the client (the Parliament) did not clearly establish leadership and control of project. Leading parties could not agree on cost plan which was a missing link in effective project management, a draft plan was made in late 2000, that was an indicator of the costs instead of available estimate of the cost.Under construction management, design was vague and deficient initially, therefore the risks remained with the client (Fig 1.1). Project management selected a high risk road but failed to manage it properly. Risk accounting was insufficient in early stages and there was no quantified allowance for risk facing the project. Initially project management did introduce a process for quantifying risk and conducted some reviews but the general approach was to accept the cost increase and increase in the forecast as risk materialized. No system or forceful action was adopted to reduce the increase in cost (Fraser, 2004).Project management did not fully implement cost reporting and financial controls. Regular reporting of the total estimated costs of the project onl y started in July 2003(Black, 2004). Earlier financial reporting was neither comprehensive nor systematic. Once, the overall budget constraint of 195m was removed by Parliament in June 2001, management did not establish an alternative budget which gave them liberty to achieve high quality and tight deadlines without due considerations of cost implications (Black, 2004 Fraser 2004).ConclusionProject management plays an important role in the success of mega and prestigious projects. Construction of Scottish parliament has put a negative mark on the role of project management. Delay and cost overrun of the project cannot be attributed to the failure of project management only, Fraser (2004) in his inquiry stated that it was the result of systematic failure and it is difficult to single out one villain. Also, there were several mistakes but the biggest one was involved in Procurement system. They were interconnected, increased exponentially, and had a rippling effect which was visible a ll throughout the result of construction. Despite of all the problems, Scotland has got an architectural gem its an iconic building representing the land. In few years, the community of Scotland will be as proud of it as the people of Sydney are of Opera House, which was also an example of project failure when it was built (Australian Government Department, 2006 Mosaic Projects, n.d.).The entire project should have agreed project budget and proper set of performance indicators. Proper benchmarking should be done to measure the performance. If, competition is commissioned for selection of design, proper evaluation of pre qualification must be done and compatibility of working cultures should be considered. While selecting the design, attention should be paid to cost and execution problems that may arise due to complexity of design.Procurement route must always be chosen with care coupled with comprehensive evaluation.Construction management procurement route should be used rarely f or public projects. Before construction starts adequate time should be available for the supplying stage. As Fraser (2004) reports that investing time initially, to develop complete definitions reduces the chance of changes later. Good planning will involve (a) right sequence of construction to avoid delays and extra costs, (b) risk management (c) using value management to evaluate the role of each element of the construction processes (Black, 2004) (d) Selection of proper planning system There must always be sufficient time for procurement to allow the clients requirements to be adequately defined so that it may obtain fixed and firm prices for the work in a competition (Black, 2004). In all projects, performance compensation incentives system should be initiated for contractors to perform against targets for quality, time and cost.Clearly defined duties and single point of leadership with explicit authority and responsibility should be ensured. Strong system of reporting and tra nsparent channels of communication must be devised.It is essential that full contracts, guarantees and bond should be secured to prevent the risk. Early involvement of contractors in design phase might help in solving the problems later on. Concurrent engineering should be carried out to avoid complications during execution. Safety measures needs to be a considered as an integral part. In this particular case, no one would have anticipated the impact of 9/11. So it is better to have some accident plan in place to tackle unforeseen events.BibliographyAuditor General (2004). Management of the Holyrood building project prepared for the Auditor General for Scotland Project overview, the reason for later delivery and increased costs, project management and control. Chapters 1-5., pp 1-92. operable from http//www.audit-scotland.gov.uk/docs/central/2004/nr_040629_holyrood_project.pdf Accessed second April 2010.Auditor General (2000). 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